Intercompany Accounting

With the Intercompany Accounting feature, you can easily record Payments on Behalf Of (PoBo) and Collections on Behalf Of (CoBo) between companies in the same group directly from Accounting > Create. This avoids manual processes and allows holdings and centralized treasuries to manage these operations faster, more accurately, and without workarounds.
 

1. Set up intercompany relationships in the Intercompany module, specifying which entities can operate with each other and the General Ledger (GL) accounts to be used in each case.
   
   
   
    

2. Go to Accounting > Create and select a bank transaction from an entity (for example, Idealista).
    

3. In the operations table, you will see the pending invoices from the selected entity and its related companies (for example, Idealista and Idealista France).
    

4. If the transaction belongs to a company with configured intercompany relationships, the Intercompany label will appear next to Operations. Use the company filter to select the invoices for the correct entity.
    

   
   
    

5. Select one or more invoices from the related companies you want to settle.
    
6. If there are differences (especially in multicurrency scenarios), these will be calculated based on the transaction currency.
    
7. When you click Post, a confirmation window will appear indicating that this is an intercompany posting and showing the companies involved.
   
   
   
   
    
8. After confirming, the system will automatically generate two virtual intercompany entries in the Intercompany module:
   
   - A virtual credit in the company that makes the payment or collects on behalf of another.
   - A virtual debit in the company that owns the invoice.
    
9. The entity that makes the actual payment (or receives the real funds) records a transfer between its own accounts (for example, Banks → Intercompany Payables/Receivables). The virtual entry is omitted from its own accounting since there was no real cash movement between companies. Finally, the system reconciles the real transfer with the virtual entry, leaving the intercompany balance at zero.
    
10. The company where the invoice is recorded (for example, Idealista France) settles that invoice using the virtual entry generated by the system.
     

11. History of entries: When checking postings in the Accounting history, you will find two blocks for each operation:
    
    - “Transfer” block: the real journal entry recorded by the entity that moved the physical funds (to the intercompany GL account).

    - “Virtual” block: the compensating entry created and applied to the invoice in the other entity.
     

If you have any further questions, please contact the Customer Experience team or submit a request through this link.