Creating and editing payment batch drafts

You’ll learn how to create, edit, and manage drafts of payment batches. We’ll explain how to save a draft for later use, how to add or remove invoices, and what happens when a batch is rejected or scheduled past its due date.

What is a draft?

A draft is a payment batch saved in an intermediate state. It can be edited or submitted for approval later. All drafts can be found in the Batches tab, marked with a new status label: Draft.

Creating a draft from the Prepare tab

1. Go to the Prepare tab.

2. Select the invoices you want to include.

3. The right-hand panel will default to New batch.

4. Fill in the usual fields: description, funding account, optional schedule date.

5. At the bottom of the panel, you’ll see:

   • Request approval

   • Save draft → Stores the batch as a draft with selected invoices.

✅ Once saved:

• The draft appears in the Batches tab.

• The selected invoices are removed from Prepare (an invoice can only belong to one batch or draft at a time).

Viewing and managing a draft

From the Batches tab, you can:

• See details: paying company, description, funding account, payment type, scheduled date, total amount, etc.

• Discard draft: deletes the draft and returns the invoices to the Prepare tab.

• Request approval: starts the approval workflow.

Editing a draft

Add invoices to an existing draft

1. From Prepare, select the desired invoices.

2. In the side panel, switch to the tab Add to draft.

3. Choose the draft you want to update.

4. Ensure all selected invoices are compatible (same currency and account).

5. Click Add invoices.

The invoices will disappear from Prepare and be added to the selected draft.

Discard invoices from an existing draft

1. In Batches, select the draft.

2. Click the icon to view its invoices.

3. A modal will open with a list of invoices.

4. Remove them by:

   • Clicking the trash icon per row.

   • Using the bulk action menu to select multiple.

5. Click Save changes to update the draft.

The dicarded invoices will become available again in Prepare.

Special cases

Rejected batch → copy as draft

If a batch is rejected during approval, you can clone it as a draft.
The rejected batch remains for traceability, while a new editable draft is created with the same content.

Scheduled drafts

A draft can include a scheduled payment date.
If the scheduled date is in the past, the system will show a warning. You must update the date before requesting approval.